# Sunday, August 4, 2019

For peace of mind and added security PC2Paper have introduced Two Factor Authentication. Two factor authentication is more secure because when you log into your account using your username and password you will be presented with an additional step that will ask you to enter a Two Factor Authentication code which is generated automatically on your mobile phone.

To use Two Factor Authentication you will need

  • Android or an Apple iOS phone
  • Download the Google Authenticator app to your phone

To enable Two Factor Authentication on your PC2Paper account

  1. Log into your PC2Paper Account.
  2. Click on your name in the top right hand corner and select "Security & Compliance" from the drop down menu
  3. When you arrive on the Security & Compliance page select Two Factor Authentication and follow the process from this page.


Please note: On the last step you will be presented with a QR code you will need to scan using the Google Authenticator app from your phone. It is important you complete this part of the process or you will not have a code to log into your account when you next log in. If for some reason you are unable to complete this process or your phone won't scan the QR code, please press the "Disable Two Factor Authentication" button.

Logging into the site

Log into the PC2Paper website the same way you always do. However after you have entered your username and password and clicked "Sign In" you will be presented with another page that will ask you for the Two Factor Authentication code. Please note, you do not need to enter any spaces when entering this code, you just need to enter the numbers you see on your phone screen.


posted on Sunday, August 4, 2019 4:22:27 PM (GMT Daylight Time, UTC+01:00)  #    Trackback
# Thursday, July 11, 2019

PC2Paper now enables you to send your invoices from Xero as a real postal letter using our Email to Letter Gateway.

Several of our users use Xero and have requested this feature on our Email To Letter Gateway. If you have any feedback on how it works or would like to suggest a feature, please let us know.

How it works

Xero has the ability to email invoices, you can use this functionality to email your invoices to our Email to Letter gateway which will send it through the postal system for you.

In order to use this feature you will need to setup a PC2paper account and enable the Email to letter Gateway on your account using the ReplyTo address you have setup on your Xero account. Please note that using the ReplyTo Address from your Xero account is important and you cannot use the generic Xero from email address.

After you have setup the Email To Letter Gateway go into Xero.

  • Select the invoice you would like to email
  • Enter the PC2Paper email to letter gateway email address as the recipient of the email
  • Place the address of the recipient of the invoice in the subject line of the email, this has to be a comma separated address for example:

    Joe Blogs, 2 Acme Lane, Some Town, County, Postcode, United Kingdom

    (Please note you must include the country name at the end)
  • Hit Send


Note: You can use the body of the email as a separate cover page that will be sent with your letter. You can also configure the Email To Letter Gateway to ignore the cover page.

After sending your invoice you should receive a confirmation from our email to letter gateway that your letter has been accepted.

posted on Thursday, July 11, 2019 9:50:03 PM (GMT Daylight Time, UTC+01:00)  #    Trackback
# Wednesday, August 7, 2013

One query we often get from our customers, is why can't they send a personalised mailshot. It often surprises us because this functionality has existed on PC2Paper for nearly 10 years. We suddenly realised that maybe we're just not that good at advertising the features available on our service so will be starting a series of blog articles to highlight some of them. The first being how to do a mail merge with our service.

This tutorial will show you how to send the same letter to multiple recipients, personalising each one with the recipients name and address using our mailshot letter writing interface and a spread sheet of your recipients details. You will write your letter online using our letter writing interface and can attach as many PDF's as you wish to the letter.

Before you continue with this tutorial, ensure you are logged into your PC2Paper Account in order for the links below to work.

Step 1 - Create a new Address List/Book

You can create a new Address List from the My Address Book section of the site click here to do so (will open in new window). You can also manually navigate here from the website by clicking on the "My Address book" option from with the PC2Paper Website.


Step 2 - Upload your address list

You can do this from the My Address Book section of the site. To upload your address book click on the "Upload your address book" tab or go to the following link upload my address book (will open in new window) and follow the steps on the page.

Step 3 - Name your mailshot

If you haven't already done so go to the mailshot writing interface, you can go to it directly by clicking here or by clicking on the write letter option from within the PC2Paper website.

Give your mailshot a name.


Step 4 - Choose you address list

Click the "Add Address" button and select the address list/book you uploaded in step 2 above. Select the recipients, you can select multiple by selecting the first item and then holding down the shift key as you select the last item. After selecting your recipients select the "Add recipient" button and then the OK button. You can also add more addresses manually at this stage.


Step 5 - Create your letter

In this example we are using a template to create the letter. You do not need to use a template you can create your own letter from scratch.

Step 5a

Click on the "Write letter" dialogue.

Step 5b - Template

Choose a template by clicking on the template icon (indicated in the image below).

Step 6 - Your Letter

After selecting a template you should see something similar to the image below. The odd looking characters that begin with <& are placeholders for the various details of your recipients. To see what the letter will look like when sent to us press the "Preview" button at the top or bottom of the write letter page. You can insert further mail merge fields using the floating Field dialogue box shown below.

Step 7 - Preview

You should now be able to see previews of your mailshot by clicking on the Preview button located at the top or bottom of the write letter page. Using the arrows shown below you can scroll through a preview of how your letter will look to each recipient. When you are happy with your preview, close the preview click on the Send button (at the top of the page) to see how much it will cost, select postage options and send your letter to us for printing and posting.

Step 8 - Attach PDF's (optional)

Don't forget you can also attach PDFs to your letter by clicking on the "PDF Attachments" tab.

Step 9 - Insert your signature or an image (optional)

To personalise your letter further you can also insert an uploaded image of your signature find out how.

posted on Wednesday, August 7, 2013 10:07:34 PM (GMT Daylight Time, UTC+01:00)  #    Trackback