# Thursday, March 17, 2016

PC2Paper will be closed on Friday the 25th of March and Monday the 28th of March for the Easter bank Holidays. On these days there are no Royal Mail postal deliveries or collections. Any letters received after our cut off time on Thursday the 24th of March will be queued and processed on the next available working day which is Tuesday the 29th of April. Customers should accept all mail deliveries to take longer to arrive over this period.

PC2Paper would like to wish all our customers a happy Easter.

posted on Thursday, March 17, 2016 3:20:24 PM (GMT Standard Time, UTC+00:00)  #    Comments [0] Trackback
# Friday, December 18, 2015

Firstly I will start this article by being honest with a disclaimer. We process mail and have done so for nearly 15 years now sending our customers postal mail through our website www.pc2paper.co.uk basically you send your postal mail via our website or using our email gateway and we send it on your behalf. For a large part of that time we used Royal Mail SmartStamp which suited us perfectly. When Royal Mail discontinued SmartStamp it threw us a bit, however after talking to Royal Mail and based on the volumes of mail we were sending they recommended we used Printed Postage Impressions or better known as PPI Mail.

PPI Mail is great for us based on the amount of mail we send each day. However it may not be to everyone's taste as it requires considerably more paper work than SmartStamp did and you have to weigh your mail in bulk and attach dockets to it based on the types of mail you are sending. So what I have done is listed out what solutions are available below.

DMO (If you only send parcels)
If you only send parcels, you are in luck. Royal Mail have a service called Despatch Manager Online or DMO for short. From what we can see your only outlay would be for a printer you can purchase from Royal Mail for printing out the labels (I believe it is £150). You select your postage online and print out the labels for your parcels. This is paid for by keeping a credit account with Royal Mail. You could in theory send letters via this service however the labels are quite large and may no suit the aesthetics of how you would like your mail to look.

Franking has been around for a long time and usually provides a much cheaper postage price and looks rather professional, it can also be used for letters and parcels. However we have always been put off by the hidden costs involved with Franking, these have been.

  • Machine rental costs/ or purchase cost
  • Top up costs (some providers will charge you per top up cost)
  • Maintenance/recalibration costs
  • Ink costs (many of the machines require specialist ink you can only purchase from the provider)

Note that not all franking providers will have the same fees mentioned above or charge for the same things, the above is a list of the ones we have discovered from various providers or from customers who have spoken to us. If going with a franking provider we recommend you ask about those costs and go over the contract carefully with the sales person.

PPI Mail
This is one of our favourites as we have mentioned earlier it does require a lot more paper work than SmartStamp did, here is a list of the key points

  • You will be billed every 30 days for the postage you use
  • You will need an Online Business Account
  • You place Printed Postage Impressions on your mail with your licence number. This is basically the postage stamp on your mail. You may have seen these types of stamps when your electricity or gas bill is delivered by post.
  • You will need to weigh your mail by different types and work out the amount of items you are sending and average weight.
  • You will need to prepare paper work from Royal Mails portal with the information mentioned in the last step to prepare your mail for collection (if your post is collected) or for taking to the post office.

For more information on PPI you can visit Royal Mails website. They will also be happy to talk you through what is required.

The above may seem daunting at first but after a while it becomes easier as you learn the process.

Online Letter Sending Services
As I said in my disclaimer above, we are an online letter sender. Online letter sending will not work for you if you need to send parcels. But if you only send letters this may be something you may consider. We are not the only online letter sending service although we have been around for a while we focus more on the types of mailings that other online letter sending services don't do such as Recorded Mail, Special Delivery, large letter sending and non machines marked or windowless mail.

If you would like to try us out this is our website www.pc2paper.co.uk . There is no contract, all that is required is to sign-up for an account online place some credit in your account and send a letter using either.

  • Our website
  • Our virtual printer driver (windows 7 only)
  • Our email to letter gateway
  • Our APIs

You can write your letter online. Or if you prefer writing your mail in MS Word for example you can save your letter as a PDF in MS Word and send it via our service.

I hope the above has provided some information for people who are looking for alternatives to SmartStamp.

posted on Friday, December 18, 2015 3:21:00 PM (GMT Standard Time, UTC+00:00)  #    Comments [0] Trackback
# Thursday, December 17, 2015

Latest Recommended Posting Dates
Today, Thursday 17 December is the latest recommended posting date for International Standard to France. Tomorrow, Friday 18 December, is the latest posting date for mail to Belgium, Denmark, Luxembourg, Netherlands, Norway, Slovakia and Switzerland.

The latest recommended posting dates for IUK standard Second Class mail is this Saturday - 19 December. The latest date for First Class mail is Monday 21 December.

posted on Thursday, December 17, 2015 10:53:49 AM (GMT Standard Time, UTC+00:00)  #    Comments [0] Trackback
# Thursday, December 10, 2015

PC2Paper will be closed for some of the Christmas period. Our offices will be closed Thursday the 24th of December, Friday the 25th of December, Monday the 28th of December and Friday the 31st of December. In addition to this we are closed at the weekend as normal.

All mail sent after 3.30pm on Wednesday the 23rd of December will be processed on the next available working day Tuesday the 29th of December.

All mail sent after 3.30pm on Wednesday the 30th of December will be processed on the next available working day Monday the 4th of January.

Any mail sent during the days that we are closed will be queued in our system and processed as normal once we reopen.

posted on Thursday, December 10, 2015 10:37:13 AM (GMT Standard Time, UTC+00:00)  #    Comments [0] Trackback
# Monday, November 23, 2015

Royal Mail are to close their SmartStamp service on 31st December 2015. Customers might be aware that we currently use this service to print our postage onto the envelopes. We are currently testing PPI alongside Smartstamp with a view to moving over to it within the next few weeks. Customers should see no interruption to the service.

posted on Monday, November 23, 2015 1:56:00 PM (GMT Standard Time, UTC+00:00)  #    Comments [0] Trackback
# Tuesday, October 20, 2015

Please find the last Royal Mail posting dates for Airmail services:

Friday 4 December: Africa, Middle East
Monday 7 December: Asia, Cyprus, Far East, Japan, Eastern Europe (ex. Poland, Czech Republic and Slovakia
Tuesday 8 December: Caribbean, Central & South America
Thursday 10 December: Greece, Australia, New Zealand
Monday 14 December: Czech Republic, Germany, Italy, Poland
Tuesday 15 December: Canada, Finland, Sweden, USA
Wednesday 16 December: Austria, Iceland, Ireland, Portugal, Spain
Thursday 17 December: France
Friday 18 December: Belgium, Denmark, Luxembourg, Netherlands, Norway, Slovakia, Switzerland

Last recommended posting dates for the UK are as follows:

Saturday 19 December: 2nd Class and Royal Mail Signed For®

Monday 21 December: 1st Class and Royal Mail Signed For®

Wednesday 23 December: Royal Mail Special Delivery Guaranteed®

posted on Tuesday, October 20, 2015 3:41:27 PM (GMT Daylight Time, UTC+01:00)  #    Comments [0] Trackback
# Thursday, October 8, 2015

One of our most frequently asked questions is customers requesting tracking numbers for sent items. Tracked mail is an additional services available from the "extras" menu and is not available with standard mail options.

We offer Recorded and Special Delivery within the UK.
International Signed Delivery, from the UK to overseas destinations
Priority Mail, from the USA.

Of the above options only Special Delivery and Priority Mail are guaranteed services. These two services provide a signature on delivery and and generally very reliable methods of getting your letter to the recipient.

Recorded Delivery and International Signed Delivery, offer a signature when the item is delivered. These services are not guaranteed and mail is treated no differently to normal 1st class mail or Airmail. We do experience a number of items sent via these services being lost in transit but are able to provide you with scanned proof that your item has been passed to the postal service.

posted on Thursday, October 8, 2015 10:22:04 AM (GMT Daylight Time, UTC+01:00)  #    Comments [0] Trackback
# Tuesday, August 25, 2015

Monday the 31st of August is a Bank Holiday in the UK. As a result of the holiday there are no Royal Mail deliveries or collections on this day. PC2Paper is also closed. Any letters submitted to us after our 3.30pm cut off time on Friday the 28th of August will be queued in the system and posted on the next working day Tuesday the 1st of September. Customer should expect mail deliveries to take longer that usual due to the Bank Holiday.

posted on Tuesday, August 25, 2015 2:49:39 PM (GMT Daylight Time, UTC+01:00)  #    Comments [0] Trackback