Send real letters from the Internet to anywhere in the world.
# Wednesday, March 8, 2023

Due to heavy snowfall in our local area, we are currently seeing delays to business collections and deliveries. We are not expecting to receive a business collection today, due to the conditions, so have temporarily removed all tracked services as we cannot guarantee dispatch times for these. All other mail will be processed as normal for collection as soon as Royal Mail are able to collect from us.

posted on Wednesday, March 8, 2023 7:35:00 AM (GMT Standard Time, UTC+00:00)  #    Trackback
# Friday, March 3, 2023

PC2Paper will be increasing our postage prices in line with the latest Royal Mail price increases by close of business on Friday the 31st of March. This is to take into account the Royal Mail prices increases on the following working day the 3rd of April. All other prices will remain the same.

posted on Friday, March 3, 2023 1:36:56 PM (GMT Standard Time, UTC+00:00)  #    Trackback
# Friday, February 24, 2023

Royal Mail have advised that not all mail was processed to schedule at its Plymouth and South Midlands Mail Processing Centres yesterday. Mail in the following areas is likely to be delayed:

  • Plymouth Mail Centre: Some mail posted yesterday in other parts of the UK for delivery today in the PL postcode area.
  • South Midlands Mail Centre: Some mail posted yesterday in the CV, LE, MK and NN postcode areas for delivery today in other parts of the UK.
posted on Friday, February 24, 2023 11:47:52 AM (GMT Standard Time, UTC+00:00)  #    Trackback
# Wednesday, February 22, 2023

We have reinstated all International Tracked services, however, these service are still subject to delays due to the recent Royal Mail cyber incident. Royal Mail have advised that customers are likely to see less tracking than usual and that delivery will take longer than usual. We advise customers to allow extra time for delivery when using this service.

posted on Wednesday, February 22, 2023 10:46:40 AM (GMT Standard Time, UTC+00:00)  #    Trackback
# Tuesday, February 21, 2023

Royal Mail have advised that there are currently delays to mail posted in Aberdeen and Manchester. Customers should expect delays in the following areas:

  • Aberdeen Mail Centre: Some mail posted in other parts of the UK, due for delivery in the AB and ZE postcode areas.
  • Manchester Mail Centre: Some mail posted in the BL, M, OL and SK postcode areas, due for delivery across the rest of the UK.
posted on Tuesday, February 21, 2023 12:04:42 PM (GMT Standard Time, UTC+00:00)  #    Trackback
# Wednesday, February 15, 2023

We do not have template functionality, however PC2Paper allows you to copy letters you have previously sent or saved in your account. This functionality can also be used like a template, enabling you to save a letter you may have already set up with your letterhead, layout and other features common in all of your letters. Each time you send a new letter you just copy this saved letter to use as a template.

1. Create a letter

Create a letter the way you usually would except this time you are only going to place a letterhead and possibly a sender address and salutation into your letter (basically anything that is a common feature in all of your letters). In the name field give your letter a name, in this case we have named it "Standard Letter Template 1". When you are done Save your letter.


2. Use your saved letter as a template for a new letter

Click on the "My Letters" menu option at the top of the screen and then on "Saved" letters to the left of your screen. You should now see the letter you previously saved. If you click on "copy" next to this letter you can use it as the basis of a new letter.


posted on Wednesday, February 15, 2023 7:46:37 AM (GMT Standard Time, UTC+00:00)  #    Trackback
# Monday, February 13, 2023

Planned strike action by Royal Mail workers will no longer go ahead this week.

posted on Monday, February 13, 2023 2:50:19 PM (GMT Standard Time, UTC+00:00)  #    Trackback
# Friday, February 10, 2023

There are plenty of tutorials on how to do a Mail Merge in Microsoft Word. However we do get asked every now and again when people are not familiar with Microsoft Words Mail Merge feature how it works.

PC2Paper accepts MS Word Mail Merge documents via our MS Word Mail Merge interface . We accept a Word document and a linked Excel spreadsheet. This tutorial will give you the basics on how to create these files to use with our system. Mail Merge allows you to personalise the same letter to multiple people which we can then accept through our website and send as letters for you.

Step 1 – Prepare your spreadsheet

First prepare your spreadsheet with the data you wish to appear in your document. Below is the basic data we need to send a letter but you can include extra fields. In our example we have included the extra field AmountOutstanding. The basic fields we need are

  • Name
  • Address1
  • Address2
  • Address3
  • Address4
  • Address5

You can name your fields how you like but do not include spaces.

You cannot hide columns and rows to exclude them from being used. If you want to exclude data it must be deleted.

You can only user a spreadsheet with one tab.


Step 2 – Preparing your Word Document

We’ve started with a rather simple Word document template below which we will add our mail merge fields to


Step 3 – Connect your Word document to your Excel file

In MS Word select the Mailings Ribbon/Tab and then select the “Select Recipients” button from the menu that appears select “Use an Existing List…”


In the popup that appears select the Excel spreadsheet you created in Step 1 and select “Open”.


In the screen that appears after, ensure “First row of data contains column headers” is ticked and then select “OK”


Step 4 – Inserting Fields from your Excel file into your Word document

Now that we have linked to the Excel file that contains our data, we can now insert those fields into our Word document.

We are now going to insert the field containing the persons full name (note you can add other fields to personalise this the way you want) in front of the words “Dear” leave a space and place your cursor here.


From the “Mailings” tab select the “Insert Merge Field” drop down and then select the “Name” field.


You should now see the following in your document. (If you see a name appear that's fine)


Step 5 Previewing our data

Now go back to the Mailings tab and select Preview Results. (note this button may already have been selected)


The Name for the very first record/row in your Excel spreadsheet should now appear. If you use the page controls (Step 2 in the diagram above). You can now see what the other records look like in your document.

Step 5 – Putting the rest of the fields in

Press the “Preview Results” button again to turn the preview off. Now insert the rest of the fields by repeating Step 4 and selecting the other fields.


  Over here we have inserted the AmountOutstanding field


We can also do the same for the address fields (Note PC2Paper does not need the address in the document as we print this on the envelope, this is purely for your own use)


You should now be able to page through and a preview your results in MS Word.


Make sure you are happy with your preview in MS Word and save your Word document and close it.

Step 6 – Upload To PC2Paper

Once you are happy with your preview you can now upload your MS Word document and Excel spreadsheet using the PC2Paper MS Word Mail Merge interface. On how to do this please follow the tutorial found here.

Please note that not all fonts may appear when you preview your document on the PC2Paper site as we do not have all the font’s people may have on their machines.

posted on Friday, February 10, 2023 9:33:26 AM (GMT Standard Time, UTC+00:00)  #    Trackback